A premier, boutique real estate law firm in Boca Raton, Florida, specializing in transactional, land use and zoning services has an amazing opportunity for an Executive Legal Assistant to support the Managing Partner exclusively. This Legal Assistant role is a full-time, on-site position.

The ideal candidate must be a professional with a positive work ethic who loves what they do because they know they are on the front line in providing a high level of service to the attorneys, internal staff, and clients. The law firm intentionally cultivates a culture of inclusivity, support, growth, respect, acknowledgement, equity, and excellence where all contributions are valued.

About the Firm

The firm prides itself in providing each of its clients with personal attention, which aligns with their genuine care for achieving the best outcomes in their work. As a high-performance law firm, they understand that their success reflects their team members’ dedication, ingenuity, and passion. They strive to bring out the best in their people.

About You

You are intelligent, strategic, intentional, and committed to connecting with our philosophy. Therefore, you should be positive, motivated, and passionate about your work and dedicated to reaching success in the workplace. You are a team player with a flexible attitude and can prioritize workload, multiple tasks and deadlines in a highly fast-paced environment.

Responsibilities – Legal Assistant

Provide administrative support to Partner and enhance office effectiveness

First line of communication with clients, contractors, city/county officials, etc.

Monitor and calendar deadlines and coordinate calendars, scheduling meetings with clients, consultants, and elected officials adhering to the Sunshine Laws.

Answer and direct phone calls

Maintain daily contact lists

Prepare attorney for meetings/hearings (gather agendas/back-up)

Daily file management (including preparing file for digital off-site file closing)

Prepare basic legal documents and correspondence.

New matter intake: prepare fee letter, obtain client authorization letter, receive and process executed documents and retainer check (when applicable), open file (in PC Law and physical file)

Prepare and maintain lobbyist registration and meeting logs

Receive and process political contribution requests

Input time entries, prepare pre-bills and send out monthly invoices

Follow-up and advise attorney of delinquencies

Qualifications – Legal Assistant

Proven legal assistant with 5+ years of experience, preferably on a Partner level. Experience in zoning and land use transactions is preferable but not required.

Resourcefulness in addressing issues and requests with limited direction and can proactively and proficiently carry out recurring work and special projects independently.

Able to maintain confidentiality

Excellent organizational, time management, and planning skills

Ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Superior computer operational skills with a high proficiency in MS Office and Microsoft Word; PC Law is a plus.

Ability to work independently and as part of a team

Benefits

Generous benefits package includes vacation, 401(k) (with matching contributions), employer-paid health benefits, and more. Compensation is commensurate with experience level.

Daily physical attendance in the office is required.

Compensation $65,000 – 75,000 plus benefits.

ABOUT

Founded in 2013, Monzingo Legal is a national legal search and law firm management and marketing consulting agency. For more information, call (239) 770-8823 or see www.monzingolegal.com.